CRS PTA Budget & Financial Guidelines

2018-2019 Budget:

Click Here to view the amended CRS PTA budget for the 2018-2019 School Year. The amended budget was voted on and approved by the executive board at our executive meeting on December 5th and was approved by the general membership at our monthly meeting on the evening of Wednesday, December 12th.

Click here for the approved CRS PTA budget for the 2018-2019 School Year. The PTA budget was voted on by the General Membership at Back to School Nights, August 29-30.

2018-2019 Budget

What will the PTA fund this year?

The CRS PTA provides support for our students through investing in academic enrichment (STEM, Reading, Project Based Learning, Languages, Art, Music, & much more!) through:

  • Curriculum support with books, project materials, software, & online resources
  • Educational experiences with author visits, student assemblies, field trips, and special grade level events like Colonial Day, Ancient Civilizations, and Reading Rodeo
  • Special programs like our Positive Behavior System, Multi-Tiered Systems of Support/Responsive Instruction (MTSS/RI), and Student Council
  • Technology to support enhanced learning experiences in the classrooms as well as the Library, Physical Education and other specials departments

We also support our students and their academic experiences by investing in Churchill Road Elementary and its staff through:

  • Teacher incidentals support through funding for out-of-pocket classroom supplies & materials to support curriculum enhancing activities
  • Professional development support for teachers to learn new techniques and ideas they can share across CRS
  • School support for our outdoor science lab and other campus improvements

How is the budget planned?

Each year the Budget Committee (consisting of parent and staff volunteers) prepares a preliminary proposed budget based upon CRS PTA goals (as established by the board, based upon member input). The CRS PTA board reviews and amends this budget as required prior to voting on the budget. The annual budget is then presented to the CRS PTA membership for approval via voting. Any proposed changes to the budget of over $300 will be presented at a general membership meeting for approval of the amended budget.

2019-2020 Budget Planning: Submissions for consideration for funding by the CRS PTA in 2019-2020 are due by 3:00 p.m. on Friday, February 22nd. Please fully complete the online form, including providing detailed proposal information regarding your proposed spend. NOTE: The form is closed, please contact the Treasurer if your funding request has not been submitted.

What is Appropriations?

Depending upon the funds raised by the CRS PTA during the school year, additional funds over the planned budget will be allocated to Appropriations. Proposals for potential funding will be solicited from parents and school staff. An Appropriations Committee (consisting of parents and school administration/staff) will review proposals and provide a proposed funding proposal to the CRS PTA board. The board will vote on the proposal and then present the proposal at a general membership meeting for approval. The appropriations process typically runs in the spring of each school year. 

Appropriations Spring 2019

The generous support of Churchill Road ES families, community supporters, faculty and staff enable us to operate the CRS PTA Appropriations Fund, a program that seeks to fund projects of impact for our elementary school. CRS PTA made the announcement of the Appropriations funds for the 2018-19 school year budget via the Week At A Glance newsletter and encouraged teachers, staff and current PTA members to submit applications.

2018-2019 Timeline:

  • January 14: Request for Committee Member volunteers
  • January 21: Application window open
  • February 8 at 3 p.m.: application submission deadline
  • February 22: Appropriations Committee meets to review applications
  • March 13: PTA membership vote on committee recommendations
2018-2019 Appropriations

Here is a list of our committee members:

  1. Principal - Don Hutzel
  2. Finance Assistant – Jody Sterling
  3. PTA President – Kristi West
  4. PTA President-elect – Lauren Maimone
  5. PTA Treasurer –Nicholas Kilpatrick
  6. Recording Secretary – Kelly Marino
  7. Staff K-3 - Cheryl Bamdad
  8. Staff 4-6 – Susan Lackey
  9. Staff Specialties – Jordan Craig-Kuhn
  10. Staff Representative – Sari Warren
  11. At-Large – Christie Stute
  12. At-Large – Alison Hueber
  13. At-Large – Christie Buschmann
  14. At-Large – Barbara Zamora-Appel

Appropriations 2017-2018: View the funded proposals

2017-2018 Audit Report:

The 2017-2018 Audit Report can be found here (PDF viewer required). The Audit Report was adopted by the membership on 9/12.

July-September 2018 Audit Report:

The July-September Audit Report can be found here, as presented to the membership for adoption on 10/10.

Financial Forms:

Disbursement/Reimbursement Form (for use by PTA committees)

Disbursement/Reimbursement Form (for use by grade level treasurer liaisons)

Disbursement/Reimbursement Form (for use by CRS teachers and staff)

Deposit Record Form

Spring Appropriations Proposal (for submitting funding proposal to Appropriations Committee for Spring 2018 consideration)