Privacy Policy

Updated 17th November 2022


The Churchill Road Elementary Parent Teacher Association (the “CRS PTA”, “we”, “our”, and “us”) cares about your privacy. This policy explains our privacy practices, including how we use and protect your personal information. This is the privacy policy (“Privacy Policy”) for our website (, the “Site”). In this policy, we use the terms “you” and “your” to refer to CRS PTA members and visitors of the CRS PTA like yourself.


The CRS PTA is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using the Site, then you can be assured that it will only be used in accordance with this privacy statement.


The CRS PTA may change this policy from time to time by updating this page. You should check this page from time to time to review the latest policy.

Accepting the Privacy Policy

Please read this Privacy Policy carefully because by visiting and using the Site, you agree to its terms. Our Site uses cookies. By using our Site and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

Collection and Use of Your Data

We may collect, store and use the following kinds of information to help us administer the Site, improve your browsing experience, supply services/goods purchased via the Site, send statements and membership notifications to you, send you our newsletter, and keep the Site secure.

  • Personal Data: When you register through our Site, we ask for information that includes your name and email address, as well as student information, including name, teacher, and grade. The student data enables us to accurately match and deliver any purchases (for example, yearbooks). 
  • Purchase Data: When you make a transaction on our Site, we will record information relating to any transactions carried out between you and us on or in relation to this Site, including information relating to any purchases you make of our goods or services. (examples: PTA membership, yearbook, or event ticket purchases)
    • All our Site financial transactions are handled through our payment services provider, LumaPay. You can review the Lumaverse privacy policy here. We will share information with our provider only to the extent necessary for the purposes of processing payments you make via our Site, refunding such payments, and dealing with complaints and queries relating to such payments and refunds.
    • We do not store any credit card data (example: credit card number) through our Site.
  • Anonymous Data: We automatically collect IP addresses and website usage information from you when you visit the site. This information helps us evaluate how our visitors use and navigate the Site on an aggregate basis, including the number and frequency of visitors to each web page and the length of their visits. Types of data include geographical location, browser type and version, operating system, referral source, length of visit, page views, and Site navigation.

We do not knowingly collect information from children under the age of 13. If we learn we have collected or received Personal Data from a child under 13, we will delete that information.

How We Use Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the webserver to identify and track the web browser.


The cookies cannot be used to identify you personally and do not store any credit card information.

These cookies may be created when you visit our Site or click on links that we share with you via email or social media.


We may use both “session” cookies and “persistent” cookies on the Site. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted or until they reach a specified expiration date.


We use Google Analytics to analyze the use of the Site. Google Analytics is a web analytics service offered by Google, Inc. that mainly uses cookies to report on your interactions on the Site and analyzes how you use the Site. Although Google Analytics plants a persistent Cookie on your web browser to identify you as a unique user the next time you visit the Site, the Cookie cannot be used by anyone but Google. Google's ability to use and share information collected by Google Analytics about your visits to the Site is restricted by the Google Analytics Terms of Service and the Google Privacy Policy. For more information on Google Analytics, including how to set up privacy controls on how Google Analytics collects your information, please see the help article, Safeguarding your data. Google also provides a Google Analytics opt-out plug-in for web browsers.


For more information about cookies, including how to see what cookies have been saved and how to manage and delete them, please visit Blocking all cookies will have a negative impact on the usability of many websites, including this one. If you have any further questions about our use of cookies, please email us at

Choice & Control of Your Information

You can review and update the personal data you have provided us by logging into your account or contacting us at


You can also request that your account and your personal information be deleted at any time by contacting


You may control the receipt of certain types of communications. Some messages are required, such as service-related messages (such as transaction confirmations). Other messages, such as our newsletter, are not required. To opt-out of our newsletter, log in to your account (Go to My Account, then Subscriptions, then toggle subscription preference to OFF), follow the instructions in each email, or contact

Information Sharing

The CRS PTA engages with third-party companies (such as web & database hosting, payment processors, and analytics providers) to help us operate our Site. These third parties have only limited access to your information, may use your information only to perform these tasks on our behalf, and are obligated to not disclose or use your information for other purposes.


We do not sell or rent member information to telemarketers, mailing list brokers, or any other companies.


The CRS PTA may, however, disclose personal information when required to do so by law or when such action is necessary or appropriate to comply with legal process served on the CRS PTA, to protect and defend the rights or property of the CRS PTA, or to protect the personal safety of users of our Site. We reserve the right to contact the appropriate authorities at our discretion when visitors’ activities appear to be illegal or inconsistent with our policies.


The security of your personal information is important to us. We will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information. Your account information is protected by a password. It is important that you protect against unauthorized access to your account and information by choosing your password carefully and by keeping your password and computers secure, such as by signing out after using the Site. We will not ask you for your password (except when you log in to the Site).

  • Site: You can learn more about the security practices of our third-party vendor, Membership Toolkit, in their privacy policy.
  • Transactions: You can learn more about the security practices of our third-party payments vendor LumaPay in their privacy policy.

Unfortunately, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security.

Data Breach Procedures

The CRS PTA will notify registered users and members of any data breach as soon as practicable and without undue delay after becoming aware of it. Such notification will describe the nature of the Data Breach, the categories and numbers of users concerned, and the categories and numbers of personal data records concerned and describe the measures taken or proposed to be taken to address the data breach.

Links to Other Sites

The Site contains links to enable you to visit other websites of interest easily. However, once you have used these links to leave our Site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Updates to This Privacy Policy

The CRS PTA has the right to make changes or additions to this policy at any time. If those changes involve using your personally identifiable information in a manner different from that stated at the time you joined, we will notify you by email. Changes that do not affect the use of personally identifiable information will be posted to the Site. If you have questions regarding this policy, please email us at

Contacting Us

If you have any questions about this privacy policy, the practices of the Site, or your dealings with the Site, please contact us:

Churchill Road Elementary School PTA
7100 Churchill Road
McLean, VA 22101