FAQs

Need help? Consult our list of frequently asked questions for tips! If you are a volunteer, don't forget to consult our Volunteer Guide for more helpful information.

 

Have a question that isn't covered here? Found a piece of information that is outdated? Please help us keep the page relevant and current by emailing communications@churchillroadpta.org.

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Churchill Road - General School Information

What happens at Open House? Parents and students have the opportunity to visit their classroom (usually the week before the start of school — date and time will be announced by CRS) and meet their teacher, plus some of their new classmates. You'll also be able to drop off school supplies (or if you ordered from our school supplies store, you'll find your child's supply kit in the classroom). Teachers may also have volunteer sign-up lists available. Can't make the event? Don't worry!

 

What is Back to School Night or BTSN? At CRS, the school hosts two Back to School nights at the start of each school year — typically, one night includes grades 2, 4, & 6, and the other night includes K, 1, 3, & 5. As the dates approach, the school will publish the details on the CRS website. You'll be able to meet your child's teachers, the principal, and other staff members — and of course, your fellow parents. This event is for adults only, and childcare is not provided. Teachers will present an overview of the grade-level curriculum and answer questions. You'll also have an opportunity to learn more about the PTA. More information about BTSN is provided in August. 

 

Is there a parent/student directory? Our secure and private online CRS directory allows you to access the school directory from your smartphone, tablet, or computer. You must create an account with our website (PTA membership not required) to be included in the directory and access it. Parents must validate information at the start of each school year (or upon enrollment if they join later in the year) —  otherwise, directory access and inclusion will expire. A printed version of the directory is distributed in late October or early November to those who ordered a print copy. 

 

What school supplies do I need? CRS publishes a school supply list on its site each year, developed by the teachers for each grade. Each spring/summer, the CRS PTA offers a 'school supply kit' for the upcoming school year, including all the supplies your student needs. These kits will be delivered to the classroom & be waiting for your child on the first day of school! Note: Since many students already have headphones at home, these are not included in our supply kits. Students K-2 should bring headphones, and students 3-6 can bring headphones or earbuds.

 

What is an SOL? The Virginia Standards of Learning (SOLs) are state-mandated standardized tests taken every year in May/June starting in third grade. CRS will publish the testing schedule in the spring of each year.

 

What is AAP (Advanced Academics Program)? CRS has a full-time Advanced Academics Center for grades 3-6. For more information about AAP, see the details on the FCPS website.

 

How do I get Churchill Road spirit wear? The CRS PTA typically sells spirit wear online and at some events. Spirit wear sales information will be shared in our communications and on our website.

 

What is Picture Day? How does it work? At CRS, we have Picture Day in the fall and spring — class photos are taken during the Spring Picture Day. Fall pictures are used in the yearbook (unless the student only has a spring photo). Order forms will be sent home in advance via the VIPs. If you lose the order form (or don't receive one), extras are always available in the front office. You can place your order in advance (online or send in your form to your student's homeroom teacher), or you will have an 'oops' chance to purchase after the pictures are available. Tip: School pictures come out best when kids wear bright colors without 'busy' patterns.

 

How do I purchase a Churchill Road yearbook? You can pre-order a yearbook at a discounted price in the fall when joining or renewing your CRS PTA membership. Yearbooks will be available for general sale in the spring (usually early April) and delivered to students in June as part of end-of-year parties (there will be time for classmates and teachers to sign yearbooks). Photos for students in the yearbook come from the Fall Picture Day (for students who enrolled later, pictures are from Spring Picture Day). 

 

How do I access Schoology? Schoology is the learning management system used by FCPS. You'll be able to view your child's class, assignments and participation, calendar, and teacher comments, scores, and feedback. You can log in to Schoology with your SIS account. Students log in with their FCPS account. Learn more about Schoology

 

How do I get a SIS account? Where do I find this? SIS is the Student Information System. To set up your parent account, follow the steps outlined by FCPS.


School Procedures

I heard I need a badge. Where do I check-in? All parents must sign in via the computer system in the front office (enter from the lobby). The first time a picture will be taken — after that, you'll just need to scan your driver's license when checking in. Don't forget to check out when leaving — you can scan either your badge or your license to check out.

 

What do I do if my child will be absent from school? You can notify CRS via the online form, email, or phone. 

 

What is Kiss 'N Ride? A dedicated area at the side of the school for students being dropped off and picked up during arrival and dismissal. When dropping off or picking up your child, you should turn right into the Kiss 'N Ride area from Churchill Road (approaching from the Caper Street intersection). Go right in the parking lot (going around the center parking area counter-clockwise), and then drop off or pick up your child. When leaving the parking lot, turn right onto Churchill Road.

 

What are Go Home Notes? Note: Due to COVID-19, Go Home Notes are currently available. The Go Home Note system is available for CRS PTA members and allows parents to easily schedule online an after-school playdate, change to dismissal location, early dismissal, etc.

 

How do I pay for field trips and other school costs? You can now pay online — set up your account on MySchoolBucks.

 

Where can I find the email for my student's teacher? Consult the school directory.

 

My son/daughter lost his/her jacket/bag/etc. Where do I find lost and found? Our large collection of lost and found items can be found near the gym (from the main hall, go through the doors to the gym, or from the Kiss 'N Ride entrance, you can go up the ramp). During certain times of the year, lost & found may be overflowing, and additional items will be in the front lobby. Periodically, all items will be cleared out and donated — CRS will send out notifications in advance to remind everyone to search lost and found for any missing belongings before the deadline. If the item was left on your child's bus, the driver would show the item to students the next day on the bus to try to locate the owner — however, since the buses support multiple routes, items are not kept for more than a week.


communications

How do I learn about what is happening at school?

  • From Churchill Road:

    1. Email: CRS publishes the Churchill Chatter newsletter on Fridays (as well as email alerts [known as KIT or Keep-In-Touch messages] as needed). If you are not receiving CRS email communications, go to the FCPS News You Choose web page to sign up. In addition, classroom and grade-specific updates will be sent via email from either your child's homeroom teacher or the grade-level team.

    2. Social: Photos from class activities and school events are shared via Facebook @ChurchillRoadFCPS and Twitter @ChurchillRoadES.

    3. Flyers: Paper flyers are distributed via the VIP folders.

    4. Website: Be sure to check the CRS website for additional information.

    5. FCPS: Find information about all the ways that parents can receive information at FCPS Communications.

  • From the CRS PTA:

    1. Email: The CRS PTA publishes a weekly newsletter on Mondays known as Week @ A Glance during the school year. To receive this newsletter, you must create an account on our website (but you don't need to become a PTA member to have an account or receive the newsletter).

    2. Social: New is also shared via Facebook @ChurchillRoadPTA and Twitter @CRS_PTA. During the summer, information is usually only shared through social channels (no newsletter).

    3. Flyers: Periodically, the PTA will send home flyers for important events via the weekly VIP folders. This information will also be available on our website.

    4. Website: This site is regularly updated with the latest information.

    5. Room Parents: Our Room Parents periodically email parents of a class or grade to share important information about class/grade events, volunteer opportunities, and more. To receive these communications, you must create an account on our website.

What is a "VIP Folder"? Each Wednesday, the VIP (very important papers) yellow envelope is sent home with your student — a personal 'mail pouch.' The VIP contains important information from the school, teachers, PTA, and community to communicate important dates, events, and other information. Evaluated schoolwork may also be included. An adult volunteer prepares these folders each week for each classroom. Please make sure to check your child's backpack every Wednesday. The folder should be signed and returned to school the next day (including any returning forms, etc.).

 

What does "Oldest and Only" mean? When the school or PTA sends home information in a VIP folder, it sometimes goes to every child, but when possible, we use an oldest and only distribution list to avoid having parents receive duplicates. This means the oldest child in the family at CRS or an only child will receive the flyer.


Student Programs and Events

What after-school activities are there at CRS? Each year a variety of after-school clubs and classes are offered across 3 sessions — Fall (October-December), Winter (January-March), and Spring (April-May). The After School Activities (ASA) program is managed by the CRS PTA.

    • I missed the registration window. Can I register my child late? There is typically a short late registration window (additional fee applies) after each registration period. Please consult the ASA page for details. If your family just enrolled at CRS, please connect with the ASA program coordinator if you have questions or need help.

    • I want to submit my ASA costs for reimbursement from a dependent care flexible spending account. How do I find my invoice/receipt? Log in to your account on the Enrichment Matters portal. Click on Reports in the upper-right navigation. Select the year, then click View Report. Download the report in PDF or Excel format (drop-down selection). Alternatively, you can use this invoice to calculate eligible dependent care expenses for child care credit on your Federal income tax return.

    • For more FAQs about ASA, please consult the ASA page.

Are there summer camps at CRS? Churchill Road teachers lead several summer camps each year (offerings may vary year to year). CRS typically publishes camp information in late January / early February for the upcoming summer. You can also find information (and registration, once open) on our Summer Camps page

 

Are extended hours available for my student (before and after school care)? School Age Child Care (SACC) provides a program before and after school. 

 

What do Room Parents do? What are Class Funds for? Room Parents provide volunteer support to our teachers and students and are part of a larger team that works to support an entire grade. Each grade has a "class fund" from parent contributions that help support class parties, special events, and more — the recommended contribution per student is $25. This contribution can be made when joining the PTA or through the Class Funds donation form (available after creating an account on our website). Alternatively, you can send a check via the designated Room Parent — checks should be made out to the CRS PTA.  

 

What is Artist Workshop? This is a program run by the CRS PTA and taught by CRS parents in each grade. Artist Workshop presents curriculum topics through the perspective of fine art examples. It's a great opportunity to get involved with your child's class - no artistic ability or art history needed to volunteer, just enthusiasm for working with students. 

 

What are Assemblies? CRS holds a variety of assemblies during the year (these are open to students only). The CRS PTA typically sponsors 3-4 integrated arts assemblies each year. 

 

What is this Book Fair Wish List that my child brought home? Do I have to buy all these books? Can I send money in with my kindergartner? Each class has an opportunity to wander through our Book Fair in November and make a list of books (and prices) to bring home. The Book Fair is a fundraiser where the PTA raises money to support our library and reading specialists. You decide how many (if any) of the books to buy. You can join your student during their class shopping time, send in cash or a check to the CRS PTA (no taxes added), come to our evening shopping event, or stop by any time during our Book Fair hours. Credit cards are accepted onsite. 

 

What is Thanksgiving lunch? Do all parents go? Each year CRS invites parents to join their student(s) for a Thanksgiving lunch (held on a Friday in November) — many parents come, but not all can make it. Don't forget that other caregivers and family members can come instead. 

 

What is the 6th Grade Party? The CRS PTA 6th grade party committee organizes a well-deserved party to send off our CRS graduates each year. Information about the party is available in the spring.

 

What other grade-level events exist? Each grade has a variety of activities (including field trips, inquiry nights, inquiry museums, class parties, etc.), but there are several very special events that parents are active participants in! 

  • Kindergarten has two special events - Donuts for Grownups (fall) and Bagels for Bobcats (spring).

  • In first grade, students have a year-end event celebrating their reading and writing with Reading Rodeo. First grade also has a musical performance.

  • Second grade does not have a large event but performs in a musical in late spring.

  • Third graders participate in Ancient Civilizations Day in the spring (students can wear a costume representing one of the civilizations - optional). This is a full-day event with activities, games, crafts, food, and more - all celebrating the ancient civilizations (China, Egypt, Greece, Rome, and Mali) that the students learned about during the year.

  • Fourth graders enjoy Virginia History Day in the fall as part of their Virginia Studies. It includes crafts, games, activities, and more.

What are "Family Fitness Days"? On CRS Spirit Days, the CRS PTA Wellness Committee sponsors family fitness - join us in the playground or gym (if inclement weather) for some fun and to connect with your fellow parents before school starts (8:00-8:20 a.m.). 

 

What is Field Day? In June, the PE teachers organize a Field Day event for the whole school (typically 4-6 participate in the morning and K-3 in the afternoon). Parents will be asked to volunteer to help run the various activities when Field Day is in-person.

 

What Community Service events are held? The CRS PTA organizes several community service programs that students can participate in during the school year. These events may vary from year to year. Additionally, CRS participates in Rise Against Hunger with the other Langley pyramid schools (January/February).

  • Holiday Gift Drive: Each year, students at CRS donate toys, books, and more during December for the Dogwood Gift Drive — helping students in need at our sister school, Dogwood Elementary. 

What is the CRS music program for older students? Beginning in 3rd grade, all students learn to play the recorder. In the 4th grade, students may also elect to play a string instrument in the orchestra. In 5th and 6th grades, students have the option to choose from a band or orchestra instrument or to join the chorus. Information from the music teachers will come home with your student.

 

What events does the PTA hold each year? The CRS PTA holds a variety of events for parents and students each year. Check our calendar to see what's currently scheduled — it's updated throughout the year. Our events may include some or all of the following, depending upon the year:

  • Backyard Barbeque: In the spring, we host a fun & tasty BBQ for CRS families.

  • Bingo Night: Typically, in winter or spring, we host a family-friendly bingo night

  • Multicultural Night: Each year, the PTA hosts this family-friendly event, allowing our students to learn more about the diversity of our school and community. Enjoy an evening of food, performances, and more at our Multicultural Night - admission is free. 

  • PTA Programming: Parent education programs on various topics of interest for our school and parent community.

  • Other Events: Depending upon the year, the CRS PTA may have other events like a family movie night, restaurant nights, science night, etc.

  • Special Events: Each year, the CRS PTA holds a special event for the CRS community, typically in the spring. The event rotates between the Parents vs. Staff Basketball Game, Churchill Challenge 5K and Fun Run, and President's Choice.


Volunteering

What types of volunteer opportunities are open to parents? There are many different types of opportunities. 

  • Class & Teacher Support: Room ParentsLibraryArtist Workshop, Multicultural Reading, VIP Stuffers, and Art Volunteers (the latter two are organized by teachers - Art is K-2 only). Your child's teacher may have additional opportunities that they will organize. 

  • PTA Officers, Committees & Coordinators:  Find all the PTA officer roles here and our other volunteer roles here — there's always room for more help! Each spring, the PTA has a nominating committee that will look for and recruit volunteers to take on a role with the PTA. But you can raise your hand at any time!

  • PTA Sponsored Events: Activities like the Book Fair, Bingo, community service events, etc. — these all require extra volunteers to make happen. Look for information on opportunities through the CRS PTA newsletter and website throughout the year.

What is a SUG? A "SUG" or SignUpGenius online form is often used to organize volunteer and/or contribution sign-ups. It's an easy way to sign up to help.

 

Help! I'm a volunteer, and I don't know how to do....? Check our Volunteer Guide for tips, resources, and common FAQs.


Churchill Road PTA

How do I get involved with the PTA?

  • PTA Membership: Everyone — parents, educators, students, and other citizens active in their schools and communities — is invited to join our not-for-profit parent association. Memberships are available throughout the year, but we encourage you to sign up early to maximize the benefits. The number one reason to join the Parent Teacher Association is to benefit your child. In doing so, you also help your child's school. 

  • PTA Meetings: The PTA hosts regular meetings during the school year for parents and staff to communicate information regarding events, programs, new initiatives, school updates, and more. You can attend meetings in person or virtually.

  • Volunteer: The CRS PTA has many opportunities to volunteer and get involved with the school and our PTA. Parents can also participate in our Room ParentLibrary, and Artist Workshop programs. 

  • How can I contact the PTA? Access our contact info.

  • What does the PTA fund? The CRS PTA spends funds raised to support our students through academic & enrichment programs, technology upgrades, assemblies, field trips, student performances, grade-level events, teacher support & staff development, staff appreciation, campus upgrades, and more. Each year the general membership of the CRS PTA is responsible for reviewing and voting approval on the budget. The PTA is a LEAN non-profit, meaning almost every single penny of every dollar you contribute goes back to our school. Learn about our budget

What support does the CRS PTA provide for teachers/staff?

  • Funding: As part of our budget, the CRS PTA contributes funds towards teacher support, staff development, teacher incidentals, and staff appreciation events. 

  • Staff Appreciation: Each grade's families take a turn hosting a staff lunch during the school year. This appreciation includes our custodians, crossing guards, and administrative staff.

    • During December, the CRS PTA organizes the Secret Snowman program for a special appreciation before winter break. 

    • In recognition of the hard work of our classroom teachers, instructional assistants, specialists, and other staff members, the PTA organizes Teacher Appreciation Week in May to show them our gratitude. Detailed information will be published in advance, including how students and families can help contribute and celebrate. 

  • How does the PTA raise funds? The CRS PTA has a variety of fundraising programs to raise funds to support CRS and our students, of which The Bobcat Fund is the primary source of funding. Additionally, there are several programs managed by the CRS PTA where funds go directly to the school.

    1. The Bobcat Fund: Our primary way of raising funds is through our direct-donation drive. You can donate funds while joining or renewing your CRS PTA membership. Donations can be made to The Bobcat Fund during the school year and in any amount — donations are tax-deductible.

    2. AmazonSmile: Amazon donates 0.5% of the price of your eligible AmazonSmile purchases to the CRS PTA. 

    3. Bingo Night: A family-friendly bingo night held at CRS. Typically this event is held in winter or spring.

    4. Book Fair: Each fall, the CRS PTA runs a Book Fair in the CRS library. Funds raised support reading programs, books for the library, and other initiatives.

    5. School Supplies: The PTA uses an outside vendor to provide school supply kits for the following school year. Parents can order online in late spring & summer before the published deadline — but supplies can sell out, so don't wait until the last day! School supply kits are delivered to students' classrooms before the first day of school, making this a hassle-free way for families to purchase school supplies. 

    6. Spirit Wear: The PTA creates and sells school spirit wear to promote school spirit and pride. Spirit wear products are offered through pop-up shops at events and online.

    7. Direct to CRS Programs: You can earn cash for CRS by purchasing eligible items with Box Tops for EducationThe program is coordinated by the CRS PTA, with funds flowing directly to CRS. 

    8. Other Fundraising: The PE teachers organize a Kids Heart Challenge event each year, funds raised to go to the American Heart Association. The art department raises additional dollars to support art funding by selling items via Square One Art featuring your child's art.

Is it possible to do corporate matching with my donation? What about volunteer hour matching?

Yes! Contact your Human Resources or Benefits Department and ask about “Matching Funds” for “501(c)(3)” charitable organizations like the CRS PTA. This could double (or more!) your Bobcat Donation, plus your volunteer hours may earn a grant for CRS. Learn more about corporate matching and volunteer grants.


Website Questions

Do I need to be (or become a PTA member) to set up an account? No, any member of the CRS community is welcome to create an account on our system without becoming a PTA member. This enables you to receive our newsletter, sign up for clubs managed through the PTA (like Math Club), and make purchases — event tickets, yearbooks, and more. Plus, you'll receive important grade and class updates from Room Parents and be able to use the CRS Directory.

 

I can't remember my login information — what do I do? Click on Member Login, then on the next page, click on Forgot your password or Forgot your username. If you are still having difficulties with your account, please contact admin@churchillroadpta.org.

 

How can I access my invoices? First, log in to your account. Then, click on My Account in the main navigation menu, then Previous Orders

 

Need other help? For any other questions or issues, please contact admin@churchillroadpta.org.

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